There are three types of roles that a Participant can have within OpenReel.
(Please note: This screenshot is from the Director's perspective. Directors and Collaborators will always see themselves on the lower small screen, regardless of role.)
Subject
Subjects are the people you're recording, the talent, the presenters, the speakers; whoever you're there to film.
Subjects can join a Session either from a supported iOS device or from a computer, through an updated browser (Chrome or Firefox). They will need to optimize their device or prepare their computer before joining the Session.
Director
The Director of a Session is the person running the Session, similar to the technical director of a shoot. Think of this person as the 'admin' of the Session. The Director has an OpenReel account, logins to OpenReel, creates and admins the Session. The Director is the one in charge, pushing all the buttons during a shoot.
Directors must join a Session from a computer, through an updated browser (Chrome or Firefox). We recommend that Directors wear headphones for an improved auditory experience during a shoot, and Directors should follow the recommended computer optimization steps for a smooth operating experience.
Collaborator
Think of Collaborators as behind-the-scenes crew. They may be in a Session to assist the Director technically or artistically, to conduct an interview, or just to observe a Session.
Collaborators must join a Session from a computer, through an updated browser (Chrome or Firefox). We recommend that Collaborators wear headphones and/or mute themselves during recording.
The number of Collaborators that you can invite to a Session depends on your contract, but the system maxes out with 4.
By assigning appropriate permissions to the Collaborators you invite to a Session, Collaborators can have a number of different roles within a Session: Director, Operator, Editor, Watcher. These are simply the Permission levels that you can assign a Collaborator within a Session.
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Director |
Operator |
Editor |
Watcher |
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Play |
X |
X |
X |
X |
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Download & Upload |
X |
X |
X |
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Use Admin Talkback |
X |
X |
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Camera Settings |
X |
X |
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Teleprompter |
X |
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Session Options |
X |
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If a Collaborator wants to take control of the video shoot, they will click 'Request Control' on the green button on their screen. By doing this, this puts them in the "Director's chair", so to speak, allowing them to access the features as per their Permission Level.
But this does not make them the Director of the Session. The Permissions granted to a Collaborator during a Session apply only to that Session and only if they request control from the Director during that Session. The exception to this rule is that the Upload, Download, and Play options are available at all times.
Possible Workflows with Collaborators
Because only one person can be in control of a Session at a time, it may be helpful to invite a Collaborator to the Session to assist the Director.
For example: While the Director is focused on running the Teleprompter for the Subject and clicking Record, naming each take, a Collaborator could be in charge of uploading all the files, playing them back for verifications, and downloading or gathering the share links in a document for the project's editor. Only one person can be in charge of clicking Record, accessing Session Options, and running the Teleprompter. But Collaborators (with Director, Operator, or Editor Permissions) can access the "3 dots" for recorded clips, and can easily keep the shoot running efficiently by uploading and downloading the files.
The opposite of this scenario could also work. Perhaps the Director of the Session (the one who logged in to OpenReel to create the Session) won't actually be technically directing the shoot and needs to serve more of a support role while a Collaborator runs the shoot. In that case, once the Director and Collaborators have joined the Session, a Collaborator with Director Permissions can click the "Request Control" button to take over as the technical director for the shoot. The Director of the Session can then fulfill a support role by uploading and downloading the files, while the Collaborator hits record.
As you're planning the logistics of your shoot, we suggest you devise your team's workflows and individual roles ahead of time so that the day of your shoot runs as smoothly as possible!
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