Joining an Event as a Speaker

Joining an Event

As a Speaker, you will join the event through the Backstage, a space for Hosts, Speakers, and other Administrators to interact without visibility to Attendees. 

Please note: If the stage is "Live" then clicking "Join" will make you visible to the attendees. If the stage is not "Live" then nobody is visible to the attendees.

The Organizer of the event will share a Backstage URL with you that you can use to join the event’s portal and backstage area.

When the Backstage first loads you will need to click on the Join button to join the other Speakers. If you are the first to arrive Backstage, the button will appear in the middle of the page. At this point, you are in the event portal backstage with the other participants, but not yet live on stage.

If there are other Speakers present, you will find the “Join” button in the lower right corner of the video section.

When you click on the Join button, you will get a prompt to choose your webcam and microphone.

Select the desired mic and camera, then click Apply to join the other Speakers backstage. Attendees can not see you unless the event has been made “live”.

Managing Camera and Microphone

Once you have joined you will see a few buttons in the lower right corner of your screen. 

The Mic button will mute and unmute your microphone.

The Video button will turn your video feed off and on.

The Share button will let you share your screen (see below for more).

The Settings button will bring back up the menu to choose your camera and microphone. 

The Exit button will allow you to leave the Event.

Sharing your screen

To share your computer screen, click the Share button in the lower right corner.

A pop-up will appear prompting you to choose which screen or window you wish to share in the Event.

Clicking the Share button again will turn off your screenshare.